Even in the digital age, paperwork remains an integral part of business operations. Bills, invoices, sales records, receipts, and various documents accumulate over time, potentially cluttering your workspace. Proper organisation and secure storage of these documents are crucial, not only for operational efficiency but also for compliance with legal and tax requirements. Vantastic Storage offers secure and flexible document and archive storage solutions to help you maintain a tidy and efficient workspace.

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Why Proper Document Storage Matters

Despite the rise of electronic records, physical documents are still necessary for many business functions. Retaining hard copies of bills, invoices, and records is essential for tax, audit, and legal purposes. Different types of records need to be kept for varying lengths of time, depending on the nature of your business and legal requirements.

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How Long Should You Keep Your Archives?

The retention period for documents depends on your business type and the nature of the records. For instance:

- Sole traders are typically required to keep records for 5 years.

- Limited companies must retain documents for at least 6 years.

- If there is a possibility of legal claims, such as breach of contract or professional negligence, records should be kept for at least 6 years or indefinitely, respectively.

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Optimal Storage Solutions for Your Documents

Storing documents in clearly labeled boxes, organised by year or category, can help keep your workspace tidy. However, if you lack office space, Vantastic Storage offers secure, indoor storage units to keep your archives safe and accessible.

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Benefits of Storing Documents with Vantastic Storage:

1. Secure Facilities

Our storage units are monitored by 24/7 CCTV surveillance and equipped with intruder alarms. You will be the only keyholder, ensuring that your documents are secure and accessible only to you.

2. Clean and Dry Units

Our storage units are clean and dry, providing the perfect environment to protect your documents from damage.

3. Fireproof and Waterproof Options

For highly sensitive or irreplaceable documents, we offer specialised fireproof and waterproof storage options, ensuring maximum protection against potential disasters.

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Vantastic Storage Features for Document & Archive Storage

1. Convenient Location

Our London Location is easily accessible via major road and rail networks.

2. Range of Unit Sizes

We offer storage units in various sizes, from small lockers (10 sq ft) to large rooms (500 sq ft+). This flexibility allows you to choose the perfect size for your document storage needs.

3. Organisational Supplies

To help you keep your documents organized, we offer a range of boxes, packaging materials, protectors, and racking. These supplies ensure that you can easily find and access your documents when needed.

4. Long-Term Storage Discounts

We offer discounts of up to 20% for long-term storage of over a year. Speak with our team to find out more about available discounts at your nearest location.

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Our team of professional advisers is ready to assist you at every stage of the archiving process. Whether you need help choosing the right unit size or organising your documents, we’re here to help.

Contact us today to find out how Vantastic Storage can support your document and archive storage needs.